Opportunity Information: Apply for INL18GR0052 INLAME LEBCOURT 061118
The Court Archiving Project - Lebanon is a U.S. Department of State grant opportunity aimed at modernizing and strengthening how Lebanese courts manage their case records. The opportunity is built around a clear problem: Lebanon's existing court archiving practices are not keeping up with the volume and complexity of cases moving through the justice system. Because records are harder to organize, preserve, and retrieve, court operations can slow down and past files can be difficult to locate when needed for ongoing proceedings, appeals, or reference. The project is designed to improve both day-to-day efficiency and the long-term integrity of judicial records by helping the Lebanese judicial system establish a functional archival framework that works for both paper files and electronic case records.
At the center of the project is the creation and practical use of a legal archival system that supports consistent filing, reliable storage, and fast retrieval of court documents. The grant envisions improvements that make it easier for courts to track case files over time, reduce loss or fragmentation of documents, and ensure that records can be accessed when legally required. This includes strengthening the processes and tools used to manage physical folders as well as the systems and routines needed to maintain electronic records. In practice, the project is not only about equipment or software; it is about establishing standard methods, clear controls, and routine procedures that can handle heavy caseloads while protecting sensitive legal documentation.
A major deliverable is training for the court personnel who handle files directly, specifically file attendants and court clerks responsible for archiving and records maintenance. Training topics include proper filing conventions so that documents are categorized and stored in a consistent way; document preservation techniques to prevent deterioration or damage over time; and robust tracking methods for files that are released and later returned. A key emphasis is accountability and completeness: tracking should extend beyond the overall case file to the individual documents inside each file, so staff can verify that a file is complete when it comes back and quickly identify what is missing if something does not return. The opportunity also allows room for additional training areas tied to paper and electronic file maintenance as needs emerge during implementation, which suggests a flexible approach that can respond to realities on the ground in different courts or units.
Administratively, this is a discretionary grant issued by the Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL), under the Law, Justice and Legal Services activity category (CFDA 19.703). The funding opportunity number is INL18GR0052 (also listed as INLAME LEBCOURT 061118). It was created on June 11, 2018, with an original application closing date of August 10, 2018. The maximum award amount (award ceiling) is $1,500,000, and the agency expected to make one award, indicating an intent to fund a single implementer to run the project end-to-end.
Eligible applicants include a range of U.S.-based organizational types capable of administering an international justice-sector program: public and state-controlled institutions of higher education, private institutions of higher education, nonprofit organizations with 501(c)(3) status, and nonprofits without 501(c)(3) status. Overall, the opportunity is best understood as a targeted capacity-building effort to improve court administration in Lebanon by professionalizing records management practices, introducing stronger controls for file movement and document completeness, and enabling courts to retrieve prior proceeding files more reliably, which supports more efficient and effective case processing.Apply for INL18GR0052 INLAME LEBCOURT 061118
- The Department of State, Bureau of International Narcotics-Law Enforcement in the law, justice and legal services sector is offering a public funding opportunity titled "Court Archiving Project - Lebanon" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.703.
- This funding opportunity was created on Jun 11, 2018.
- Applicants must submit their applications by Aug 10, 2018. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $1,500,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education, Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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FAQs: The Court Archiving Project - Lebanon (U.S. Department of State)
What is "The Court Archiving Project - Lebanon"?
The Court Archiving Project - Lebanon is a U.S. Department of State grant opportunity focused on modernizing and strengthening how Lebanese courts manage, store, preserve, and retrieve case records. The project targets both paper case files and electronic court records, with the goal of improving day-to-day court efficiency and protecting the long-term integrity of judicial documentation.
What problem is this grant trying to solve?
The opportunity is built around a records-management gap: current court archiving practices in Lebanon are not keeping up with the volume and complexity of cases. When records are difficult to organize, preserve, and retrieve, court operations can slow down and older files can be hard to locate when needed for ongoing proceedings, appeals, or reference.
What are the main goals of the project?
The project aims to help the Lebanese judicial system establish a functional archival framework that supports consistent filing, reliable storage, and fast retrieval of court documents. It is intended to reduce loss or fragmentation of documents, improve tracking of files over time, and ensure that court records can be accessed when legally required.
Is the project only about buying equipment or software?
No. The project description emphasizes that it is not only about equipment or software. It is also about establishing standard methods, clear controls, and routine procedures that can handle heavy caseloads while protecting sensitive legal documentation.
What does the grant mean by a "legal archival system"?
Based on the description, a legal archival system is a practical records-management approach for court documents that supports consistent filing, dependable storage, and rapid retrieval. It is meant to work for both physical folders (paper files) and electronic case records, and it includes controls and routines for managing how records are handled over time.
What kinds of improvements are envisioned for paper records?
The opportunity includes strengthening the processes and tools used to manage physical folders, including clearer filing conventions, better preservation techniques to prevent deterioration or damage, and stronger tracking methods for files that are released and later returned.
What kinds of improvements are envisioned for electronic records?
The project explicitly covers electronic case records and calls for strengthening systems and routines needed to maintain electronic records. The overarching intent is consistent filing, reliable storage, and fast retrieval for electronic records alongside paper files.
What is a key deliverable of this project?
A major deliverable is training for court personnel who handle files directly, specifically file attendants and court clerks responsible for archiving and records maintenance.
Who is the training meant for?
The training is designed for file attendants and court clerks who are responsible for archiving and maintaining court records.
What training topics are specifically mentioned?
The opportunity lists three core training areas: (1) proper filing conventions so documents are categorized and stored consistently, (2) document preservation techniques to prevent deterioration or damage over time, and (3) robust tracking methods for files that are released and later returned.
How detailed is the tracking expected to be?
The description highlights a strong emphasis on accountability and completeness. Tracking is expected to extend beyond the overall case file to the individual documents inside each file, so staff can confirm a file is complete when it returns and quickly identify what is missing if documents do not come back.
Does the grant allow for additional training beyond the listed topics?
Yes. The opportunity notes that there is room for additional training areas tied to paper and electronic file maintenance as needs emerge during implementation, suggesting the approach can adapt to on-the-ground realities in different courts or units.
Which U.S. agency is offering this grant?
This is a U.S. Department of State opportunity issued by the Bureau of International Narcotics and Law Enforcement Affairs (INL).
Is this a discretionary grant?
Yes. The grant is described as a discretionary grant.
What is the activity category for this funding?
The activity category is Law, Justice and Legal Services (CFDA 19.703).
What is the funding opportunity number?
The funding opportunity number is INL18GR0052. It is also listed as INLAME LEBCOURT 061118.
When was the opportunity created?
The opportunity was created on June 11, 2018.
What was the original application closing date?
The original application closing date was August 10, 2018.
What is the maximum award amount?
The award ceiling (maximum award amount) is $1,500,000.
How many awards did the agency expect to make?
The agency expected to make one award, indicating an intent to fund a single implementer to run the project end-to-end.
Who is eligible to apply?
Eligible applicants include U.S.-based organizational types capable of administering an international justice-sector program: public and state-controlled institutions of higher education, private institutions of higher education, nonprofit organizations with 501(c)(3) status, and nonprofits without 501(c)(3) status.
Are both 501(c)(3) and non-501(c)(3) nonprofits eligible?
Yes. The opportunity lists nonprofit organizations with 501(c)(3) status and nonprofits without 501(c)(3) status as eligible applicant types.
What is the geographic focus of the project?
The project is focused on Lebanon, specifically on improving court archiving and records management within the Lebanese judicial system.
How is this project expected to help court operations?
By improving filing consistency, preservation, and retrieval speed, the project is designed to reduce delays linked to missing or hard-to-find records and to make it easier to access past files needed for ongoing proceedings, appeals, or reference. Stronger controls for file movement and document completeness are intended to support more efficient and effective case processing.
Why does document preservation matter in this project?
The opportunity identifies preservation as a specific training topic because court records need to remain usable over time. Preventing deterioration or damage helps protect the integrity of judicial records and supports reliable access when records are later required.
What does "accountability and completeness" mean in this context?
In this opportunity, accountability and completeness refer to having procedures and tracking practices that show where files go when they are released, confirm they return, and verify that every document within a returned file is present. This allows staff to quickly identify missing documents rather than only noticing that a whole file is absent.
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